How to Calculate Meeting Cost
What is Meeting Cost?
A meeting cost calculator shows the monetary cost of holding a meeting based on attendees' hourly rates and the duration. It makes the hidden cost of meetings tangible and encourages organisers to invite only essential participants.
Step-by-Step Guide
- 1Enter each attendee's annual salary (or hourly rate)
- 2Convert annual salary to hourly: salary / (52 weeks × 40 hours)
- 3Add employer costs (typically 20–30% on top for National Insurance, benefits)
- 4Total cost = Sum of hourly rates × Meeting duration in hours
Worked Examples
Input
8 people · avg salary £60k · 1-hour meeting
Result
£346
£60k/2080 hrs = £28.85/hr × 1.2 × 8 × 1 hr
Input
20 people · avg $80k · 2-hour meeting
Result
$1,538
True cost per meeting
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